Consortium Project Accountant – Social Accountability for Public Resources Management in Health and Agriculture in Southern Africa

Directorate: Programmes & Global Engagement

Cluster: Resilient Livelihoods and Climate Justice

Grade: C

ActionAid International is the lead member of the Partnership for Social Accountability (PSA) Alliance in a tender bid to the Swiss Agency for Development Cooperation (SDC) for a project titled ‘Strengthening Social Accountability and Oversight Capacity for Rights-based Public Resources Management in Health and Agriculture in Southern Africa’. The PSA Alliance is a consortium of 4 agencies: Lead organisation- ActionAid International (AAI), and consortium partners - Eastern and Southern Africa Small Scale Farmers’ Forum (ESAFF), Southern African HIV and AIDS Information and Dissemination Services (SAfAIDS), and Public Service Accountability Monitor (PSAM).

Project Financial Management

• Prepare timely and accurate financial reports as required by the Project Manager and/or Project Management Unit (PMU).

• Submit reports to the Project Manager responsible for oversight to ensure adherence to international finance and donor requirements.

• To support the Project Manager in the use of the financial analysis for sound project management.

• Be responsible for monitoring the budget utilisation and communicate any issues to the project management unit.

• Follow up and review financial reports from all project stakeholders to ensure compliance with the reporting schedule and SDC requirements

• Support project manager and officer with project narratives in relation to expenditure and financial risks.

• Develop financial performance measures in liaison with Project Manager.

• Ensure that project cash flows are managed in a timely and accurate manner.

• Manage the day to day finances, including processing invoices and following up on recharges and payments in collaboration with Project M&E Officer.

• Risk analysis and recommendations of risk management strategies.

• Manage the external audit and ensure audit requirements are monitored throughout the project.

• Work with the Project Manager and PMU to ensure that audit recommendations are fulfilled.

 • Ensure that all financial documents are properly stored and archived for referencing and verification during internal and external audits

Project start up

• Coordinate the initial implementation of the project budget by National Project Managers and national project management units.

• Develop reporting templates and other tools and run financial aspects of inception workshop in co-ordination with Project Manager and officer.

 • Work with implementing staff to establish systems that are integrated and meet donor requirements.

• Ensure all partners to the project understand the financial requirements and have systems in place to meet them.

Financial support and monitoring

• To provide information and ongoing training to project staff to ensure the financial success of the project.

• To inform the Project Manager of material issues and variances and propose and monitor actions.

• Ensure transaction listings for multi country projects are maintained as supporting documentation for donor reporting.

• Respond to donor financial queries and recommend actions to the Project Manager as required

• To advise participating countries and their partners of donor specific financial rules and regulations and support staff to meet these.

• To support international offices and country programmes to fulfil the requirements for internal and external audit.